If you are a small business owner, chances are your business started out with maybe one or two phone lines from your local phone company. As businesses grow and start adding new employees and diversifying into different departments, the need for a more robust phone system becomes apparent. Simple analog phone lines will no longer get the job done. And managing personal or company owned mobile phones can quickly become cumbersome.
Yes, there are analog phone systems available to companies. However, these systems are quite dated by today’s standards, requiring a lot of on-site equipment to handle all connections. However, there is a newer more modern system for handling company phone calls and office communications, known as a VoIP phone system.
VoIP stands for Voice over IP, which refers to the system’s ability to convert analog (voice) communications for transport over existing Ethernet networks. Essentially, a VoIP phone system can be added to an office network by taking advantage of existing cabling. Because of this flexibility, implementing a VoIP phone system is a quick and cost-efficient way of adding multiple phone lines to an office.
And the cost savings doesn’t stop at implementation. On average, companies can save 30% to 50% on their monthly phone bills. Why are VoIP phone systems more cost efficient? It is because with traditional analog lines, the service provider typically charges a fee per line, as each line is a discreet phone number. However, a VoIP phone system typically only requires one phone number and relies on an IP PBX, a virtual switch box that routes phone calls to its intended extension.
VoIP Phone System Features
Along with being cost efficient to maintain and operate, VoIP phone systems offer additional benefits that traditional analog phone systems may not offer:
Mobile and Desktop Apps
Auto Attendant / Digital Receptionist
Accessory and Headset Interoperability
Speakerphone and Intercom Modes
Call Routing and Ring Groups
Easily transfer calls to coworkers
Voicemail Transcription and more
If you are considering upgrading your phone system, call us at 912-216-4050 and we will help you decide which features you may be of interest to you. We have experience implementing professional phone systems for businesses in the Greater Savannah Area and beyond.
By now, you may have heard of the Dark Web. Perhaps it was featured on a news broadcast or it came up during a conversation with your techie friends. The Dark Web refers to the infamous private corners of the internet that are only accessible through special software that mask your IP address. On the Dark Web, you can do just about anything, from joining a book club to hiring an assassin. Maybe you want to play a chess match online? Yes, you can do that! Looking to purchase stolen credit card information? You’re in the right place!
What makes the Dark Web so… dark? After all, there is much more to it than illegal activity, much like the activities you could engage in on the public internet.
The Dark Web gets its fame for a few good reasons: anonymity and privacy. While innocent activity does occur on the Dark Web, its notoriety comes from the crime that occurs there.
Cybercriminals access the Dark Web routinely. In fact, many rely on the Dark Web to obtain the info they require to carry out their crimes. Cybercriminals also come to the Dark Web to sell or exploit the information they have already compromised. Which brings us to the real problem: Cybercriminals are buying and selling stolen data to carry out a plethora of crimes.
For those of us who understand how to protect their identity online, we may feel confident that we’re doing everything properly to prevent our data from ending up in the wrong hands. But how do we know with certainty that we’re safe? There’s only one true way to find out: A Dark Web scan.
What Is a Dark Web Scan?
Simply put, a Dark Web scan searches for breaches and compromised credentials for your online accounts. This type of scan can help identify if your email address has been involved in any data breaches and what information was compromised in that breach.
The value of performing a Dark Web scan is undeniable. Uncovering that you’ve been involved in a breach allows you to take steps to ensure that your compromised data isn’t used against you or on your unauthorized behalf. Although it is impossible to recover your stolen data once it hits the Dark Web, there are actions that you can and should perform following the discovery.
If you are interested in seeing if your accounts have been compromised, contact us so that we can perform a one-time Cybersecurity Risk Assessment for your business. Not only will we perform a Dark Web scan, we will also survey your business environment, compile the data and present you with a report of issues found. Keep in mind that 24-7 Cybersecurity Monitoring services are included in our standard IT Managed Service plans.
Your Data Is found on the Dark Web – Now What?
If you discover that your data is available online, what should you do to protect yourself? Change your passwords immediately following news of a data breach for any sites and services that you use. Once a breach is identified, changing your password on that account and any other account you may have reused that password on is critical.
Moving forward, passwords should never be reused across accounts. All passwords should be complex, difficult to guess and reasonably long. You may want to consider a few options:
Create a passphrase, which many consider best practice. A passphrase is a series of words that may make no sense as a sentence, but will be harder for cybercriminals to crack due to its length. Passphrases are much easier to remember than a series of random letters, numbers and symbols. Here is an example passphrase to help you visualize the idea: Water-Orange-Telephone.
Remembering several difficult to guess passwords is no easy feat. A password manager is highly recommended for added security and convenience. This will allow you to store all your passwords in one place, requiring you to remember only one strong, difficult password.
Two-factor authentication is also a great added security feature to confirm your identity. 2FA, also known as MFA or Multi-factor authentication, will require a second form of identification aside from your password to gain access to your accounts. This might come from a code sent as a text message to your phone or email, or in a dedicated authentication app. If you decide to use an authentication app, use one from a trusted service provider, such as Microsoft Authenticator or Google Authenticator.
A One-Time Scan Will Not Protect You
A Dark Web scan can help you identify current risks and data breaches you have already been involved in, but what happens next? Maybe you were involved in multiple data breaches. You found what data was compromised and you changed your passwords as a follow-up. Does that mean you won’t be involved in another data breach next week? Or perhaps you were already involved in another data breach that has not yet been brought to light. If you don’t continuously search the Dark Web, you are putting yourself at risk of the unknown. The next time your data is compromised, it may go unnoticed or unused for days, months, or even years. If you aren’t constantly monitoring, you are potentially leaving your data up for grabs for cybercriminals to use at their leisure.
Dark Web Monitoring – The Protection You Need
Allegiance Technology Solutions provides 24-7 Cybersecurity Monitoring services for our Managed IT Service clients. Our service will proactively monitor the Dark Web for you and notify you immediately when your data is found to be compromised. There is minimal effort needed to protect your business when you partner with us. We will automatically monitor for your organization’s email domain on the Dark Web. If we find anything floating around out there, you can rest assured that you will be notified, and we will be there to help protect your personal and company data. When it comes to the security of your company data, we want to provide you peace of mind so you can focus on other areas of your business.
Cybercriminals are relentless and show no signs of slowing down. They will continue to wreak havoc on every industry where they can profit. Much like cybercriminals, the Dark Web is not going away either. Remember, after all, it’s a place where you can innocently join a literature club, or you know, steal someone’s entire identity.
Data backup and recovery have developed as crucial components for digital security and stability in today’s technology-driven world for both individuals and businesses. Over the years there has been sudden growth of data and an increasing dependence on information stored on personal technological devices. Whether it be photos, documents, or critical business knowledge, the potential loss or corruption of personal data will lead to catastrophic consequences for individuals or companies.
Five reasons why data backup and recovery services are necessary for businesses and individuals:
Protection against data loss – Backup and recovery systems ensure that your data is safe and secure in the event of a system failure, natural disaster, or cyber-attack, protecting you from data loss and potentially catastrophic consequences.
Business continuity – For businesses, data loss can have a significant impact on daily operations, customer service, and revenue. A backup and recovery system ensures that your business can continue to operate even in the event of data loss.
Compliance requirements – Many industries and businesses have regulatory compliance requirements that mandate data protection and retention. Backup and recovery systems ensure compliance with these requirements.
Cost savings – Data loss can be costly, in terms of both time and money, as it can result in lost productivity, lost revenue, and additional costs associated with recovery efforts. A backup and recovery system can help reduce these costs by minimizing downtime and speeding up recovery times.
Peace of mind – Backup and recovery systems provide peace of mind, knowing that your data is safe and secure, and can be restored quickly in the event of a data loss.
In today’s era where most information is now paperless and all online, keeping data safe has become obligatory for both individuals and businesses in many similar ways.
At Allegiance Technology Solutions, we are experts at data backup and disaster recovery. In fact, backup and disaster recovery services are included in our standard IT Managed Service plan. If you aren’t sure about your company’s data retention policy or have questions about your backup and recovery systems, contact us or give us a call at 912-216-4050. We are here to help.